Student Records Policy - FERPA
Southwestern Assemblies of God University
Notice of Student’s Rights
With Regards to Educational Records
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
(1) The right to inspect and review the student's education records within 45 days of the day the University receives a request for access.
Students should submit to the registrar, dean of students,or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
(2) The right to request the amendment of the student’s education records that the student believes is inaccurate.
Students may ask the University to amend a record that they believe is inaccurate. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate.
If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by Southwestern Assemblies of God University to comply with the requirements of FERPA.
The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington , DC 20202-5901
* Pursuant to FERPA, Southwestern Assemblies of God University’s directory information includes:
B. All addresses, including University issued email address
C. All telephone numbers
D. Major field of study
E. Academic classification
F. Participation in officially recognized activities and sports
G. Weight and height of members of athletic teams
H. Dates of attendance and enrollment status
I. Degrees and awards received
J. Previous schools attended
L. Audio/Video Recordings
M. Class roster
O. Course schedule
P. Number of hours in current and previous semesters
If you wish that your directory information not be made public, you must make an appointment with the Assistant Registrar for Compliance Services before the last day of late registration to request that your information be withheld. This does not include information that is required to be sent to the athletic association. It should be noted that the University’s policy is to not give this information to the general public.